This article will show you how to get started on Kalido and get matched to professional Opportunity. See all of the common questions we get asked on how to get going.
It’s easy to get started with Kalido by signing up here:
Sign up with an email address and Kalido will guide you through the first steps to set up your Profile and account details. We can also arrange for employees of an organisation to have SSO (single sign on) by logging in using Active Directory, once they’ve entered their work email address.
Don’t forget to keep an eye out for an email from Kalido to verify your account. Accounts without a verified email address will be deleted after 48 hours. But don’t worry, we will send you a reminder in that time frame.
You can link as many email addresses as you want to your Kalido account, but you can only sign in with your primary address, or any social accounts (e.g. Google or Apple) that you have linked to your account.
How do I begin building my Profile?
Our intuitive Profile builder will help you create a Profile quickly. Or you can pull details from your LinkedIn profile.
Mobile: log in to your LinkedIn account inside Kalido to view all the information we can import – you can edit or remove any data.
Web: download your data from LinkedIn, then upload it to Kalido.
If you don’t have a LinkedIn profile, that’s no problem – it’s easy to start manually building your Kalido Profile by using the ‘Edit’ function.
It’s also possible for Kalido to use your relevant existing company data. If you’re interested in this option, please contact firstname.lastname@example.org.
Who can see my Profile?
By default, only members of the Networks you belong to can see your Profile. In Settings, if your visibility is set to ‘Only people in my Networks’, anyone in your Networks can see the basic elements of your Profile, such as name, Role, Profile picture, and Interests. If your visibility is set to ‘Everyone’, then anyone on Kalido can also find you and see the basic elements of your Profile.
How do I share my Profile with people on Kalido?
Mobile: go to About and scroll to ‘Share your Profile with others’. You can either tap and share a link to your Profile, or you can tap to view, save or share a QR code.
Web: this functionality is coming soon.
What counts as a Skill on Kalido?
A Skill is a specific talent or area of expertise. On Kalido, we welcome hard and soft Skills that can be personal, as well as professional. Non-work Skills can be a great way to find commonality and make excellent connections: you never know what exciting professional Opportunities might come about as a result.
Any Skills are allowed, as long as they respect our Community Guidelines.
Why should I add Skills to my Profile?
Without Skills, other users won’t know what talents you have and Kalido can’t match you with job vacancies or other Opportunities.
How do I add Skills to my Profile?
Mobile: scroll to ‘Manage Your Skills’, and tap to navigate to My Skills and tap ‘Add Skills’. Type your Skills in the search bar and add as many as you like.
Web: go to Profile, click the My Skills then Add Skill. Type your Skills in the search bar and add as many as you like.
What if one of my Skills isn’t already listed on Kalido?
Mobile & web: go to My Skills and enter your Skill in the search bar. If it doesn’t already exist on Kalido, you can add it to your Profile – and Kalido – with a tap or click.
What is my Skills Wishlist?
You can find your Skills Wishlist on the My Skills tab. It helps you acquire the Skills that will deepen your expertise or change your career path. You can search for and select new Skills that you want to learn via mentorship or working on Projects that will help you to develop them.
The Skills that are most popularly sought in Quests within a particular Network. If you have any of these Skills, adding them to your Profile will increase the number of Opportunities you can match with.
What counts as an Interest on Kalido?
Interests can be any topic, passion, or activity that’s important to you and respects our Community Guidelines [add link]. This can include sports, professional subjects like finance, hobbies or activities you enjoy in your spare time such as reading or gardening etc. They’re a great way to find commonality with other people on Kalido and start conversations.
How do I add Interests to my Profile?
Mobile: visit your Profile, scroll down to Manage Your Interests’. Tap Add an Interest, then type your Interests into the search bar and select as many as you like.
Web: go to the About Me tab on your Profile, scroll to ‘My Interests’ and click ‘Add a New Interest’. Type your Interests into the search bar and select as many as you like.
Who can see my Skills and Interests?
By default, anyone in your Networks can see your Skills and Interests. But you can choose to tailor this for each Network so you have complete control over what other Kalido users can see.
How do I manage the visibility of my Skills and Interests?
Mobile: visit your Profile, tap Manage My Skills or Manage My Interests, and select the visibility of each Skill or Interest.
Web: visit the My Skills tab on your Profile, click the 3 dots next to each Skill and select which Networks and Channels you want to share them with. Or visit the About Me tab, scroll down to your Interests, click on the privacy icon next to each Interest, and select your desired level of visbility.
Can I only put professional Skills and Interests on my Profile?
No – you can include personal ones, too. These will help you find commonality with people on Kalido and make great connections.
A Certification is a document that gives credibility to one of more of your Skills or Qualifications.
Mobile: Visit your Profile, scroll to Add Certification and tap to enter the details and upload a document. To tag Certifications to your Skills, tap Manage Your Skills, select a Skill, tap View More then Tag Certification.
Web: add Certifications by clicking on the My CV tab and scrolling down to My Certifications. Type your Certification into the search bar to find and add it, or you can create the Certification if it’s not already on Kalido. To tag your Certifications to your Skills, visit the My Skills tab and select a Skill. Click the 3 dots next to your chosen Skill, hit View More and then Tag Certification.
There is no dedicated field where you can upload your CV. But if you scroll to the bottom of your Profile's 'About me' tab, you will see a 'My files' section where you can upload documents and images easily.
Your Work History is a list of all the places you have worked, the Roles you have held and the details of Projects you have worked on. It gives hiring managers a full picture of your experience. So when you match with their Quests, they have a better understanding of how you might fit with a Role, increasing your chances of being recruited. Without your Work History, they don’t have your full story.
To add your Work History, go to the My CV tab on your Profile and click ‘Add Work History’. You will then be guided through some simple steps to add the details of each of your Roles and the Projects you have worked on.
Your Education helps hiring managers to understand your educational background and lets you connect with colleagues who have studied at the same places. Add your qualifications, universities and any other institutions to your Profile.
To add your Education History, go to the My CV tab on your Profile and click ‘Add Education’’. You will then be guided through some simple steps to add the details of each institution you have studied at, the courses have taken and the qualifications you have achieved.
An Affiliation is an organisation that you are associated with. It could be an organisation where you are a volunteer, a member or sit on the board. Generally, but not always, Affiliations are unpaid Roles.
Your Affiliation History on Kalido is similar to your Work History, although the nature of your Roles for each will be different. Your Affiliation History helps to provide a fuller picture of your experience and areas of interest, to help build your connections, create and Opportunities and find common ground with other Kalido users.
To add your Affiliation History, go to the My CV tab on your Profile. Scroll past your Work and Education Histories and click ‘Add Affiliation’.
Yes – help other users get to know you and your work better by adding your social links.
Mobile: tap Profile’ and scroll down your Profile, tap ‘Links & social media’’ and choose which social media links you want to include.
Web: go to your Profile, scroll down to ‘Links’ and choose which social media handles you want to add from the list.
What’s a Network?
A Network is a group of people with something in common. A Network might represent an organisation like a business, school, or non-profit. Or simply any group of people with something in common.
Networks let groups of people share elements of their Profiles with each other, and get Matches with other members of one or more Networks.
What’s a Network Administrator?
A Network Administrator is the person or people assigned to manage a Network. They can customise the Network, including setting permissions for other users, controlling who can join the Network, and sending broadcast messages to all members.
How do I create a private Network?
Mobile: go to Networks, tap ‘Create A New Network’.
Web: go to Networks and click ‘Create A New Network’.
Now you can name your Network, select Network type, add links and Locations, and relevant branding. Choose settings including joining criteria and which members can create Channels. You can also create Channels within your Network so people can find Opportunities and Skills within a smaller, more relevant group.
What’s the benefit of adding people to my Personal Network?
It means that you don’t lose touch with them if you, or they, leave another Network you have in common. For example, you may belong to your company’s Network, but if you change jobs those Network members will no longer be connected to you. However, if they’re in your Personal Network, you’ll be able to stay in touch easily on Kalido.
The more people you have in your Personal Network, the larger the community of people (and Opportunities) you can access, and the easier it is to Match you with relevant connections.
What’s an Extended Network?
When you add people to your Personal Network, the people they know will become part of your Extended Network. To protect everyone’s privacy, you’ll only be able to contact them via an Introduction from the person or people that you have in common.
It’s a great way to facilitate Introductions. You can ask people in your Networks to introduce you to their wider pool of connections in their own Networks, and offer Introductions between people in your disparate Networks who you know can help each other out.
What’s a Geographical Network?
These are public Networks where the commonality between users is Location e.g. they’re all based in the United Kingdom. They are usually aimed at freelancers who want to find work in a particular city, country, or region. Anyone can automatically join a Geographical Network; there is no acceptance criteria.
What’s a Network of Networks and what can it do for me?
On Kalido, all the Networks that are important to you are available in one place. These Networks include your current and previous employers, educational institutions, sports, and other Interests, the non-profits you contribute to etc. Kalido lets you see Opportunities across all these Networks in a single view and prompts you to think about them in ways you haven’t before. Having a Network of your Networks in one place gives you a pipeline of Opportunities for building your Networks, social capital, and career Opportunities, all brought together with minimal effort.
For example, if you’re involved with a non-profit and are looking for particular Skills to expand its good work in a new community, you could use your Network of Networks to find volunteers with the right Skills who would also see this as a great Opportunity for them.
What’s the logic behind suggested Networks?
Kalido suggests Networks that might interest you. We do this by picking up information from your Profile, such as Interests, Skills, Roles, and the Networks you’ve joined. We feed this through a collaborative filter and surface new and interesting Networks that are relevant to you, with members who have similar combinations of Skills and Interests to yours. Giving the fullest, most accurate picture of your Skills and Interests on your Profile will help us find the most relevant Networks for you.
What is a Channel?
A Channel is owned by a Network and used for long-term conversations around a specific topic between a number of people inside the Network. A Channel lets organisations set up groups to discuss particular subjects, such as Projects or discussions within individual business units.
What is a Project?
A Project is a collection of activities or a defined piece of work by a team or individual that has a specific objective for a set time period. Kalido can help you find the right people with the Skills you need for your Projects – whether it’s a short-term piece of work or a major Project that spans years.
Projects are usually owned by Networks, even if they’re shown on your Profile. This is so that companies can allow members of their Network to share confidential project data internally. If you leave a Network, you may no longer be able to see Project data associated with that Network.
What is a billable Project?
A billable Project is one that a company can charge for by the hour. Being assigned to a Billable Project can affect your Availability if you’re part of enterprise Network that has opted to use billable Projects.
Non-billable Projects are work-related, but not charged to clients. They don’t affect your Availability.
What is an Official Project?
An Official Project is owned by the Network. It can have Find People For Project Quests, and can be billable or non-billable. If you leave the Network that owns the Project, you will lose access to it.
What is an Unofficial Project?
An Unofficial Project is owned by the user. It can’t have Quests and they’re non-billable. You won’t lose access to your Unofficial Projects when you leave a Network.
Availability determines if you are able to start in a Role within a Project, how long you are able to work in that Role, and if you are available to work in the Role for only part of the duration of the Project. It allows hiring managers to see the best available talent to staff their Projects efficiently.
There are four states: Available For Start Date; Available Near Start Date; Unavailable For Start Date; and Partially Available.
How is my Availability calculated?
Your Availability for a Project is calculated using:
- The percentage Capacity a Find People For Projects Quest requires.
- The Start Date and End Date for the Quest.
- The duration of each Project you are deployed for.
How can I see my Availability?
Go to the ‘About’ tab on your Profile and scroll to the ‘Network specific Member information’ section. Here you can view:
- Your deployment status.
- Your ‘Next Availability, Any Capacity’: the next date that you have any free Capacity above 0%. This is designed to let a hiring manager know if you have any partial Availability to work on another Project.
- Your ‘Next Availability with 100% Capacity’: the next date that you have 100% Capacity to work on a Project.
As a hiring manager, how do I see a Candidate’s Availability?
There are two ways to do this.
1. Go to the ‘About’ tab on a Candidate’s Profile and scroll to the ‘Network specific Member information’ section. Here you can view:
- Their deployment status.
- Their ‘Next Availability, Any Capacity’: the next date they have any free Capacity above 0%. This shows you whether they have any partial Availability to work on another Project.
- Their ‘Next Availability with 100% Capacity’: the next date that they have 100% Capacity to work on a Project.
2. Visit the Quests tab and view the Matches for a Quest. On the top right-hand corner of the Match card for each Candidate, you’ll see a breakdown of their Availability and Capacity.
How do I change my Availability?
Availability can only be calculated based on Project data, which is managed by your organisation so you cannot change it yourself. To change your Availability, you need to contact the colleague who manages Project assignments in your Network and ask them to update your Project Availability data.
What is a Role?
There are several different types of Role on Kalido.
Primary Role: this is the Role that you most closely self-identify with. It appears in your Profile header. Usually, Kalido users can edit their Primary Role themselves, but in some cases this may be set by your organisation.
Secondary Role: this is shown underneath your Primary Role. You can’t have a Secondary Role unless you have already set a Primary Role. The Secondary Role allows you to indicate another important Role that you would like others to see such as: a second job; a temporary function within a team or project; or an alternate title, for example. Secondary roles are only shown on Profiles, not in list items or Match views.
CV Role: This is set by you as part of any Work History, Education History, or Affiliation History entry in your Profile. You can have any number of these Roles, some of which are current (ie. the end date is “present”) and some of which are not current (ie. they have an end date).
Project Role: this is a title and a description associated with a Project. This Role could be part of a Billable Project or a non-Billable Project.
What is a Location?
A Location refers to where a user or Network is geographically. There are three types of Location.
Current Location: where your device last told Kalido you were. It’s a latitude and a longitude translated to a commonly understood name, and a timestamp (e.g Westminster, London, United Kingdom, 2 hours ago).
Network Locations: places that have special importance to a Network, like an office, a campus, a client, or an event location. This is shown as a place within a city that’s attached to a Network and can have job vacancies added to it. It’s a latitude and a longitude translated to a commonly understood name, and a radius (e.g. within 500m of 1 Main Street, Big City, USA).
Preferred Locations: a list of Network Locations or cities that you are open to working in.
For privacy, your distance from a Location is only ever shown to other Kalido users in an approximate way, and will never be shown closer than 200m away.
Can I stop sharing my current Location?
Yes, at any time. You may prefer to do this if you go away on holiday, for example. But bear in mind that Location sharing improves the quality of your Matches.
To stop sharing, visit your Profile, and go to Settings. Select ‘Location Sharing’ and then ‘Unshare’. You can also manage this in the Settings on your device. You can start sharing your Location again at any time.
What’s a Quest?
A Quest is a journey you can start to achieve a goal, such as Matching with someone who has Skills you need, finding people to staff your Project, or offering your own Skills and Services, and finding the people who need them.
A Kalido Quest continues to search and Match you with the best Opportunities – until you choose to complete it. Our Matching functionality grows smarter as it learns more about you and what you’re looking for. So you can be confident that Kalido is always finding the most relevant, up-to-date Opportunities for you.
If your organisation has a specific use case for a new Quest, we’d be happy to discuss how we can help. Please contact email@example.com to discuss.
What’s the value in making or receiving Recommendations and Introductions?
Recommendations help build your credibility on Kalido and give weight to the Skills you’ve added. And you can help your connections by making Recommendations for them as well.
Introductions help people connect to more Opportunities on Kalido. Through your Networks, Chats, and Channels, it’s likely that you’ll uncover Opportunities for other people. For example, you may find out that one of your connections is looking for a digital marketing expert – and you know just the right person to put them in touch with.
How do I make an Introduction?
Mobile & web: go to the person’s Profile, click ‘Make an Introduction’ and you’ll have the option to search and select the person you’d like them to meet on Kalido. You’ll be offered some Icebreakers which you can personalise. Then click Send and both people will be notified that you’ve introduced them.
How do I make a Recommendation?
Mobile and web: visit the person’s Profile, tap More and select ‘Recommend them’. You can select up to three Skills to recommend them for. Tap ‘Next’ and write your Recommendation in the text box. They’ll be notified and can add it to their Profile or reject it.
How do I request a Recommendation?
Mobile and web: go to the Profile of the person you’d like a Recommendation from. Tap ‘More’, then ‘Request a Recommendation From Them’ and choose up to three of your skills. You’ll get a template message which you can personalise and tap ‘Request’. They’ll be notified and once they’ve written a Recommendation you can accept or reject it.
I made a Recommendation for someone – how can I edit or delete it?
Mobile: visit your Profile and tap Explore Recommendations. You can view Recommendations you’ve made, select the one you want to edit or delete, then tap the three dots at the top of your Recommendation for options on editing, deleting and visibility.
Web: go to your Profile, scroll to Recommendations, select the one you want and click the edit or delete icon.
What is a pending Recommendation?
This is when a Recommendation has been made for a user but they haven’t accepted or dismissed it yet. Once they choose to accept it, the Recommendation will appear on their Profile.
What’s an Icebreaker?
When you start a Chat or make an Introduction, Kalido will suggest some template messages that highlight common Networks, people and Interests. You can personalise these messages as much as you want.
Can I create meet-ups?
Yes: members of a Network can send messages in Channels and share Locations so it’s easy to organise a meet-up. Network Admins can send broadcast messages to the entire Network if you want to create a meet-up for your whole organisation or community.
Can anyone use Kalido?
Do you currently provide integrations? Will it be possible to create an integration with, for example, my organisation’s internal HR system?
We don’t currently support integration setup by end-users, though some of our clients do have custom integrations for Kalido. If you have a large organisation and would like to discuss support for a specific platform, please contact us at firstname.lastname@example.org.
Is Kalido available in other languages?
Kalido’s interface and Matching technology are currently only available in English. We are committed to supporting Kalido in more languages in the future. However, Kalido Chat supports communication using all Unicode characters.
Is Kalido available globally?
Yes, you can download Kalido anywhere in the world.
Which platforms is Kalido available on?
Kalido is available as a responsive desktop and mobile web application, and via native Android and iOS apps.
How many people do I need in my team to enjoy Kalido’s benefits?
The more people you have on Kalido, the more powerful the benefits. If you have a team of 10 people, you’ll find Kalido useful. But with hundreds or thousands of people in your Kalido Network, your entire organisation will become faster, more inclusive, more engaged, and more powerful.
To optimise Kalido, you’ll need the biggest group possible from your enterprise so that you can get the most out of its functionality. And you’ll also need an administrator who can drive and champion best practice use of Kalido within your organisation.